Clickup vs. Trello

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Project management has a broad scope, requiring the combination of several gears to get the wheel rolling. One of these vital gears is finding proper software that makes operations easier for the team involved.

Options are many, and finding the right software can be hard for many people. You have to think of the convenience level you want before making that final decision.

Of the many project management software in the market right now, the two that stand out are ClickUp and Trello. We will explore these two options in detail to give you a clear image of how each works to help you make an informed decision.

If you're looking for the best project management software with zero-cost Marketing capabilities but are unsure who to go with for ClickUp and Trello, then you're in the right place.

ClickUp vs. Trello Criteria

To help you better understand how ClickUp and Trello work in project management, we decided to do the extra legwork and provide you with information on how we arrived at these two.

Sifting through what's available is difficult when considering other options like Asana and Monday.com.

So, what made us narrow down to ClickUp vs Trello? We looked at the following features before making the final decision.

• The features available.
• Cost-effectiveness.
• Their compatibility with other power-ups.
• The strengths and weaknesses of said tools.

To put your mind at ease, I have used both software. Therefore, this ClickUp vs Trello review comes from experience, and you should get the full picture of how things work by the end of this.

ClickUp: Complete Overview

First up is ClickUp.

ClickUp is a cloud-based project management tool that can be used by all types of businesses and team sizes to manage their project seamlessly from a central point. It is easy to use and centralizes all the information and tools into one place, making things a lot easier for everyone with access to the project management in question.

ClickUp is equipped with several features that grant users the power to assign tasks to team members, allow for collaboration of people within that platform, integrate with other power-ups, and provide tools that ensure work is organized correctly.

Brief History

ClickUp was created in 2017 by Zeb Evans and Alex Yurkowski, with the headquarters set in San Diego, California. Like many Startups that try their hand at raising funds, ClickUp managed to raise about $400,000 in the first round, which provided the foundation for the company to hit the ground running.

It has grown over the years to become among the most used project management software for all kinds of businesses around the globe. By December 2020, ClickUp had already hit a $1b valuation, and it continues to grow in leaps and bounds.

There are over 100 features that allow you to handle a myriad of tasks quickly from one point without breaking the bank. These attributes have made ClickUp very popular and a top choice for businesses.

Top ClickUp Features

ClickUp is a project management tool that offers more than 100 features, each designed to handle a specific task depending on the needs of the business or the teams involved. Some standout features that are worth your attention include the following.

Dashboards

ClickUp has a one-stop-shop dashboard that displays all the tools you need for easy access, even in the free version and more. This allows you to quickly assign tasks and manage sprints and dependencies, among many other tools. You even get the freedom to add widgets by calculation, status, time reporting, chat, text block, etc.

Notepad

Sometimes, you may need to quickly jot down some ideas as they pop up in your head while working on your project management. Rather than opening another app to record your ideas, ClickUp has an inbuilt Notepad that you can open without interrupting the rest of your work. The best part? You can convert the notes directly into tasks anytime you feel like.

Goals and Targets

You can seamlessly create and manage goals and targets within ClickUp without external help. The process is easy and quick, and you can split everything into smaller bits, making it easy to achieve. Goals and targets are crucial for the project's success, and finding a way to keep track of them is vital.

Workspace Views

Workspace Views is a handy feature that allows users to customize how they interact with the project they are handling. You can choose from seven options ranging from Board View, Calendar View, Box View, List View, Table View, Me Mode, and Timeline View to complete your tasks.

Assigned Comments

This feature allows you to convert the comments posted into tasks and assign them to varying resources. This makes it possible for the assignee to see the comment in the Task Tray where they can mark it as complete or resolved once they have been done with it.

Task Priorities and Time Tracking

A color-coded task prioritization system is what you get when you choose to go with ClickUp. This delegates the roles and the tasks clearly, making assigning easier by eliminating confusion.

Reminders and Notifications

Keeping tabs on the activities within the platform is just as important as completing the tasks. The notification system here is robust, allowing users to handle changes as they arise.

Reminders ensure assignees deliver their tasks on time by sending emails or pop-ups on your smartphone or Computer screen at intervals, depending on the settings.

The Pros and Cons of ClickUp

Good as it may be, ClickUp does have some strengths and weaknesses that could be improved upon to make it better. They include the following.

Advantages

• It can be used by both solo users and teams. Most other project management options only cater to teams, and this is where ClickUp has the edge over them.
• The dashboard view is efficient and easy to use. There's no clutter, and you get a complete overview of the tasks that need your attention.
• Most features are free, and this makes it a cost-effective option to go with. Even using the free version still grants you access to features paid for in other tools.
• It has a user-friendly layout, with everything placed within reach and outlined in an easy-to-understand format.
• It is a customer-centric and customer-driven marketing strategy that provides impressive features and tools that enhance customer experience.
• It has a Chrome extension available on all platforms supporting voice programs like Google Assistant and Alexa.

Disadvantages

• The features are way too many, which can overwhelm the user. Some even handle similar functions, and this only leads to cluttering.
• The learning curve can also be too steep for someone new to project management tools. This is down to the many features that make it hard for anyone to narrow down to what works best for them.
• The customization options are too many, and it is easy to make things worse in your attempt to optimize operations.
• The user interface is friendly, but there's room for improvement. Many empty panes and spaces are strewn all over, and at times, the fonts appear too small and the colors too faint.

Trello: Complete Overview

Trello is an advanced to-do list and online tool for managing personal tasks and projects. It has quickly become a popular choice for marketers and most software companies, as it is ideal for visualizing roadmaps.

Trello is a highly intuitive tool that allows users to fully customize most parts to suit their needs. This is one of the attributes that has made it one of the most sought-after project management software around for those looking to conquer attractive niche content.

Brief History

Trello is a tool founded and released in 2014 by Joel Spolsky, a Fog Creek founder. It raised about $10.3 million in funding from Spark Capital and Index Ventures.

By 2016, Trello had over 1.1 million daily active users and over 14 million signups. This was quite impressive, considering the level of competition around that time and the duration it took them to hit that milestone.

Atlassian then acquired Trello for about $425 million. In 2018, Trello acquired another company, Butler, which added some power-up features for automating your tasks in the Trello dashboard.

Over the years, Trello has undergone upgrades to become what it is today: a very popular project management tool for individuals and businesses.

Top Trello Features

Like ClickUp, Trello has impressive features designed to deal with various needs. Some of the most notable ones include the following.

Card Covers

Trello is equipped with colorful card covers that improve the visual aspect of the entire setup, making it easy to navigate and organize the tasks to avoid confusion. Using them is also straightforward, and you will not need any external help.

Advanced Checklists

When dealing with a huge project, things can get messy very quickly. To counter this, Trello developed an ingenious checklist feature that allows the user to map out the tasks to keep track of all the moving parts as they happen.

This feature also gives everyone accessing the project a clear understanding of the roles of each member of your team to avoid any overlapping, which may lead to confusion.

Butler Automation

Butler is one of the best Trello features that help users automate their dashboards' functions, commands, and rules. The aim is to reduce the need to perform repetitive tasks. Setting the automation rules and commands is not that complicated either, but you will save yourself a lot of work and time once you get this working.

Power-Ups Integration

Trello allows the user to integrate third-party tools to make functionalities even more efficient. This ranges from Box view, Dropbox, and Gantt charts, among many others. The integration is seamless and easy to set up.

Keyboard Shortcuts 

Trello is equipped with a functionality that allows people to use keyboard shortcuts to make their work easier. This will save you time wasted by clicking on every item you need and make handling tasks even easier. Some of the notable keyboard shortcuts features you can take advantage of include the following:

• B – To access the Board Menu.
• N – To add a new card to any list.
• Q – To view your cards only.
• F – To access the filter function to see the assigned Trello cards.
• D – To make a due date when viewing a card.
• C – To archive a card and clear space.
• SPACE – To assign yourself a card.
• ? – To open up more shortcut options.

Other Features

Some of the other features worth mentioning include the following.

• The ability to attach files of up to 250 MB.
• Great security features include the ability to impose restrictions on membership invitations, remove members, set access permissions, and control who can create public and private boards.
• The ability to integrate with other Power-Ups apps like Slack, Salesforce, Github, Google Hangouts, and Evernote, among many others.

The Pros and Cons of Trello

Using Trello for your project management needs has benefits and drawbacks, which should help you in your decision-making. They include the following.

Advantages

• Trello has well-organized card and board systems that simplify work and reduce confusion since everything can be assigned to a specific color and order for easier tracking.
• Smooth editing capabilities that help users keep the projects well organized and easy to edit when the need arises.
• The ability to collaborate through the many features that make it easy for tasks, notes, and assignments to be shared in any format between your team members. You can also share the tasks directly via Google Drive or DropBox.
• You can prioritize tasks with flexible deadlines that work with your schedule. This high level of flexibility makes Trello a good option for time-constrained people.
• It has a searchable database that helps users quickly find anything they need when the data is too much.
• Trello supports mobile optimization, making it easy for the target audience to access it from their PC or mobile phone anytime.

Disadvantages

• It relies heavily on system data despite being cloud-based software. If you're cut off from the internet, you cannot use it.
• Trello is one of the project management tools with limited storage capabilities. The free version only allows people to attach up to 10 MB of data. This can be expanded to 250 MB with a premium upgrade, which is still limited by all standards.
• It is not an idea for large teams. It is convenient for small teams and individuals, but once the team grows and expands, things get complicated, and errors start popping up occasionally.
• The commenting feature needs a lot of improvements. Users are only allowed to comment but no editing. Once a comment has been sent, the only way to edit it is to write a new one from scratch.

ClickUp vs. Trello: Head-to-Head

Trello vs. ClickUp Summary

Finding the right tool for your project management could make a huge difference in handling your tasks. The main aim is to reduce time-wasting by optimizing how teams and individuals meet their deadlines.

So, who comes out on top between ClickUp and Trello? The answer would be ClickUp.

ClickUp is more rounded, and the fact that it can handle the scaling up of teams from individuals to bigger teams gives it an edge over Trello. Compound that with the many features available, and you have a project management software that does what it was designed for.

On the other hand, Trello falls short in terms of its inability to handle bigger teams. This means you will have to switch to another option when the time to scale up comes, which is not ideal for anyone, and Trello loses here.

Ultimately, personal preference does play a huge role when deciding between Trello and ClickUp, and you can still look at other options like Asana if you need to.

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