Essential Tips for Organizing Production Equipment in Video Companies

Running a video production company can be chaotic. And everyone who is in the business knows what we are talking about. Dealing with the gear is enough on its own. Just think about it. It sounds scary. If you are not organized well, any little thing can frustrate you. You usually find yourself tangled in a mess of cords when you are already annoyed. And let’s not talk about looking for a missing battery for half an hour. Here is a solution for you. Staying organized with your equipment is what you need. You’ll see that you have more time. You are not stressed anymore. And most importantly, your gear lasts longer. This applies to everyone. Let’s talk a little about this topic. We will give you some necessary maxims that you should know to keep your production gear organized and ready for work.

Everything Needs tO be Labeled

We often believe in ourselves too much. We think that it’s easy to remember where every little thing is in our office. But it’s usually not like that. Labels will help you the most here. Make sure that every drawer, case, cable, and shelf has its own label. You can use a label marker or masking tape and a usual marker. If you are unsure of how to do it, think about it this way. Someone who comes into your office for the first time in their life should be able to find what they need. It’s that simple. Be as specific as you can. Don’t just write “cables”. Write any specific name or type. Trust us. The more details you write, the easier it will be to handle. And if you are using short-term storage in Hackham, you should think about this too. Make sure you label those boxes clearly so that nothing gets lost in the whole shuffle.

Check-In/Check-Out Systems

Production equipment can get lost in no time. The risk is way higher when multiple people are employing it. That’s why you want to incorporate these check-in/check-out systems. It’s smart to save yourself from the constant doubt and unpleasant conversations. Every person who takes gear should log it. They should report what they took, at what time, and when they will return it. You will know who has the gear at any time. If something happens, you already know who is responsible. It’s also a good idea to use equipment management software. Consider software such as Check-Out or Gearbook. This will make your business go a lot smoother.

Storing Derived from Usage

You don’t use everything in your gear equally. Place the things you use the most in an accessible place. Think about it. Why would you crowd your space with things you don’t use every day? Put them on the back or higher shelves. Or you can even put them in storage. It’s important to clear for things you need and use. You should put those other things away until you need them.

Keeping Cables Under Control

There’s nothing worse than seeing that your cables are suddenly tangled. And this nightmare can happen in just a few seconds. Untangling them usually lasts a lifetime. But there is a solution for everything. Use cable ties or simply rubber bands to organize them. Then, put them in small bins. You can also use hanging organizers or pegboards with hooks. Another great idea is to color-code them. You get ties in a bunch of different colors and use them for different types of cables. It’s a great thing when you are in a rush. There’s no need to track the cable to its source. You just grab the color you need at the moment.

Protecting Your Gear

The equipment that you use in video production companies usually costs a lot. That’s why it’s not a good idea to throw them on a random shelf. Let’s think smartly. Spend your money on padded cases. You can also try foam inserts or some sturdy shelving. You can find heavy-duty protection with Pelican cases. But don’t think you should go immediately for high-end solutions. You can make a lot of gap with even simple padded bags. Stacking gear also requires thinking and planning a little more. Heavier items should always be at the bottom so that nothing gets crushed. Some smaller accessories should also have your attention. Store them in clear plastic bins so you can see what’s inside right away.

Organizing your equipment doesn’t mean you are a clean freak. It’s about staying productivity-chiefly improved, saving money, and saving you from chaos in your head. Take a moment this weekend. Get every little thing in order. You will see that you’ll give yourself with peace of mind. Your self will thank you a million times.